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Mercury
Work Group
Other Reports >> RFP Guidelines
For more
information, contact David Eppstein by email at
deppstein@masco.harvard.edu,
or by calling 617-632-2860.
*** Example Vendor Cover Letter****
January 1, 1997
Mr. John Smith
Mercury-B-Gone, Inc.
Compliance Avenue
Boston, MA 01234
Re: Request for Proposal
Dear Mr. Smith:
The Healing Hospital invites you to submit a proposal for the completion of an in
situ mercury removal pilot study to be conducted on our regulated wastewater stream.
As is detailed in the attached Request for Proposal (RFP), our institution discharges an
effluent which may contain trace concentrations of mercury to the Massachusetts Water
Resources Authority (MWRA). The MWRA has imposed an enforcement limit of 1.0 g/L on
mercury discharges to their collection system, and we are investigating sources of
industrial wastewater pretreatment (IWWT) systems that may be capable of attaining this
limit. Your firm has been identified to us as one offering pretreatment systems
potentially capable of achieving the MWRA's mercury discharge limit.
The vendor whose proposal is selected in response to this RFP will be responsible for
designing, installing, operating and, eventually, removing an in situ pilot
scale IWWT system within our facility to demonstrate its capacity for meeting or exceeding
all MWRA effluent discharge requirements. As specified in the RFP, sampling points must be
provided at and between each of the process units supplied within the pilot scale system
to allow the determination of serial mercury removal efficiency through the system. A
series of "compliance sampling" events will also need to be conducted once the
system attains steady state. The Vendor's final product will be a report detailing field
conditions and results obtained, then interpreting this information to full scale
conditions inclusive of design parameters, sustained system performance and costs
(capital, installation and operating).
I will serve as the facility contact and can be reached at (617) 123-4567 to answer any
questions that you may have prior to the submission of a detailed quotation. Proposal are
due within three weeks of the date of this cover letter. Note that the institution
reserves the right, in its sole discretion, to reject any or all proposals received.
Thank you, in advance, for your participation on this important project.
Sincerely,
John Q. Public
Vice President, Facilities
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